Commercial Property Assistant - Accounts and Maintenance

Accounts & Maintenance Assistant (Part-Time)

Part-Time – 3 Days per Week (Monday, Wednesday & Friday preferable)

About the Role:

We are seeking an organised and proactive Accounts and Maintenance Assistant to support the day-to-day operations of our commercial property management business.

Reporting to the Principal and Supervisor, this is a varied role that combines property maintenance coordination, trust accounting support and general property administration. The successful applicant will play an important role in ensuring these operational tasks are managed efficiently and professionally.

Key Responsibilities

Property & Maintenance Coordination

• Coordinate all maintenance requests and repairs

• Liaise with tenants, contractors, and service providers

• Obtain quotes and schedule works

• Monitor and follow up outstanding maintenance items and repairs 

• Conduct onsite inspections when required

Financial & Trust Accounting Support

• Daily trust account banking

• Accounts payable processing

• Processing routine rent reviews

• Assistance with trust audits

• Assistance with rent invoicing and operating expenses

• End of month reporting 

General Property Administration

• Respond to all telephone and online enquiries

• Manage operating expenses, budget audits and reconciliations

• General property administration duties

• Manage Key Register 

• Manage incoming mail 

About You

To be successful in this role you will ideally have:

• Previous office administration, accounts, property management or bookkeeping experience

• Strong attention to detail and excellent organisational skills

• Ability to manage competing priorities in a fast paced environment

• Strong communication, customer service skills and phone manner

• Strong Microsoft Office skills

• Ability to work independently and as part of a team

Desirable

• Commercial property experience

• Trust accounting experience

• Experience using property management software 

We place a high degree of value on our employees and the skills and enthusiasm you can bring to the team. If the above description interests you, and you think you would be a great candidate who can thrive in this fast paced environment, then please get in touch today.

To apply, please submit your resume and cover letter telling us how your skills and experience meet what we are looking for through the Seek apply now.