Administration Assistant

Job Title

Administrative Assistant

Location and Type

Adelaide | Full-time

About the Opportunity

An excellent opportunity is available for a detail-focused Administrative Assistant to support a busy property and legal-focused team. This role is well suited to a number-savvy professional who enjoys working with financial data as well as documentation and process-driven tasks. You will play a key role in ensuring accuracy across lease administration, invoice tracking, and compliance requirements while supporting internal stakeholders.

Key Responsibilities

• Calculate lease commencement dates and prepare Lease Commencement Date Determinations
• Monitor instructing registers and follow up on outstanding or unexecuted documentation
• Review DWFT tax invoices and maintain an accurate tracking system for non-tenant invoice payments
• Assist with financial processes, ensuring invoices are reviewed, recorded, and ready for approval
• Conduct searches using SAI Global and SAILIS as required
• Review lease and rent incentive payment requests, ensuring all conditions are met in line with agreements and checklists
• Review make good letters prepared by Property Managers
• Assess and process agent commission payment requests
• Coordinate release of bank guarantees or security bonds, including liaison with legal and internal stakeholders
• Prepare and complete documentation checklists for landlord execution
• Coordinate execution processes, including approvals, mortgagee consent, and registrations
• Arrange lease registrations and SAT applications where required.

Skills and Experience

• Previous experience in an administrative role within property, legal, or professional services
• Strong numerical skills with some exposure to accounts, invoicing, or finance-related tasks
• High attention to detail and the ability to review and interpret documentation accurately
• Excellent organisational skills with the ability to manage multiple priorities
• Confident communication skills with internal and external stakeholders
• Proficiency in Microsoft Office and document management systems
• Ability to follow structured processes, checklists, and compliance requirements.

Benefits

• Exposure to both administrative and accounts-related responsibilities
• Opportunity to refine financial and analytical skills
• Work alongside experienced property and legal professionals
• Structured processes that support learning and development
• Collaborative and supportive team environment
• Modern corporate office environment.