Administrative Assistant

Job Title
Administrative Assistant

Location and Type
Adelaide | Full-time

About the Opportunity
An excellent opportunity is available for a detail-focused Administrative Assistant to support a busy property and legal-focused team. This role is well suited to a number-savvy professional who enjoys working with financial data as well as documentation and process-driven tasks. You will play a key role in ensuring accuracy across lease administration, invoice tracking, and compliance requirements while supporting internal stakeholders.

Key Responsibilities

• Calculate lease commencement dates and prepare Lease Commencement Date Determinations.

• Monitor instructing registers and follow up on outstanding or unexecuted documentation.

• Review DWFT tax invoices and maintain an accurate tracking system for non-tenant invoice payments.

• Assist with financial processes, ensuring invoices are reviewed, recorded, and ready for approval.

• Conduct searches using SAI Global and SAILIS as required.

• Review lease and rent incentive payment requests, ensuring all conditions are met in line with agreements and checklists.

• Review make good letters prepared by Property Managers.

• Assess and process agent commission payment requests.

• Coordinate release of bank guarantees or security bonds, including liaison with legal and internal stakeholders.

• Prepare and complete documentation checklists for landlord execution.

• Coordinate execution processes, including approvals, mortgagee consent, and registrations.

• Arrange lease registrations and SAT applications where required.

Skills and Experience

• Previous experience in an administrative role within property, legal, or professional services.

• Strong numerical skills with some exposure to accounts, invoicing, or finance-related tasks.

• High attention to detail and the ability to review and interpret documentation accurately.

• Excellent organisational skills with the ability to manage multiple priorities.

• Confident communication skills with internal and external stakeholders.

• Proficiency in Microsoft Office and document management systems.

• Ability to follow structured processes, checklists, and compliance requirements.

Benefits

• Exposure to both administrative and accounts-related responsibilities

• Opportunity to refine financial and analytical skills

• Work alongside experienced property and legal professionals

• Structured processes that support learning and development

• Collaborative and supportive team environment

• Modern corporate office environment

How to Apply
If you would like to have a confidential conversation, please contact Kelly Armstrong or Nina Poulsom Toral on 0433 505 *** / 08 8232 22***or *****@edgerecruit.com.au. Please submit your resume in Word format.