Administration Officer

The Role

An exciting opportunity exists for a highly motivated and experienced Administration Officer to join the 9th Combat Service Support Battalion (9 CSSB) at Warradale Barracks, Warradale SA. As an APS 4 Administration Officer within 9 CSSB, you will work as part of a multi-disciplinary team comprising Australian Defence Force personnel, Australian Public Service staff and contractors.

Together, you will directly support 9 CSSB in achieving its operational and directed training outcomes. This is a key role that contributes to the effective co-ordination of administration, resources and day-to-day business operations. The position may also involve supervising a small team of full-time and part-time uniformed personnel.

As the APS 4 Administration Officer, your responsibilities will include, but are not limited to:

• Utilising the Human Resource Information System (HRIS) to enter, interpret and present data to principal staff.
• Processing invoice payments, responding to general resource enquiries, and managing a range of resource related functions.
• Maintaining and coordinating records management systems in accordance with Defence policies and procedures.
• Supporting a team-oriented environment and working effectively within a diverse workforce.
• Sharing information, monitoring work practices, setting priorities, and developing local administrative procedures.
• Supervising and providing leadership to a small team, including coaching and on-the-job training for less experienced staff.
• Delivering front-of-office reception services, including greeting visitors and managing phone calls, emails and general correspondence.

About our Team

9 CSSB is a multi-disciplinary, integrated team committed to supporting and training the Australian Army Reserve. As a small but highly effective team, it plays a vital role in enabling the Battalion’s overall business operations. The team fosters a high-performing and inclusive culture.

The successful candidate can expect to be challenged and supported, with strong leadership and a workplace that values trust, effective communication, teamwork, innovation, flexibility, initiative and ownership aligned with broader Defence Values.

Our Ideal Candidate

The ideal candidate will be an experienced Administration Officer with strong organisational and interpersonal skills, excellent attention to detail and the ability to manage competing priorities while meeting deadlines. You will demonstrate discretion and professionalism and possess well-developed communication skills across face-to-face, telephone and written formats.

To be successful in this role, you will have:

• Demonstrated experience in an administrative service delivery environment.
• Proficiency in Microsoft applications, including Outlook, Teams, Excel and Word, with the ability to learn Defence systems such as the Human Resource Information System (currently PMKeyS) and financial management systems.
• Demonstrated experience using an Information and Records Management System, or the ability to be trained in the Defence system (Objective).
• A commitment to on-the-job learning and participation in activities that build and maintain strong customer service skills and systems.
• Proven ability to work collaboratively within a diverse team and work environment. You will be adaptable and responsive to a dynamic and evolving workplace, embracing change, identifying improvement opportunities and where required, co-ordinating directed administrative policy improvements.

This role provides a unique and rewarding career opportunity within Defence, offering excellent workplace conditions, potential flexible working arrangements and access to professional development opportunities.

Security Clearance:

Applicants must be able to obtain and maintain a security clearance at Negative Vetting Level 1.

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers